Question 1

What is TemplateButler?

Accepted Answer

TemplateButler is a Microsoft Word Add-In that generates branded, personalized documents from your own templates. It sits inside Word as a button in the ribbon. Select a template, pick a recipient, click Generate — done.

Question 2

How is TemplateButler different from Word mail merge?

Accepted Answer

Unlike mail merge, TemplateButler includes built-in contact management, automatic reference numbering, Google Places address lookup, file naming and folder organisation, and a visual 3-step wizard. It is designed for individual documents like letters and proposals, not bulk mailings.

Question 3

How much does TemplateButler cost?

Accepted Answer

EUR 99 per month for 5 users (excl. VAT). Extra users cost EUR 15 per user per month. Annual billing is EUR 990 per year (2 months free). There's a 14-day free trial with no credit card required.

Question 4

Where is my data stored?

Accepted Answer

All data — contacts, templates, and profiles — is stored locally on your device in the browser. No documents or personal data are sent to external servers. Your data never leaves your organization.

Question 5

How long does it take to set up TemplateButler?

Accepted Answer

An IT administrator can deploy the add-in via the Microsoft 365 admin center in about 10 minutes. No additional software, servers, or infrastructure is needed.

Question 6

Does TemplateButler work with my existing Word templates?

Accepted Answer

Yes. Upload any .docx or .dot file. Add [tag] placeholders like [addressee.name] or [date.today] to your templates, and TemplateButler fills them in automatically during generation.

Question 7

Can TemplateButler generate automatic reference numbers?

Accepted Answer

Yes. TemplateButler generates sequential reference numbers with a configurable format: prefix, separator, year/month, digit count, and optional yearly reset. References are automatically inserted into documents and used in file naming.

Question 8

Does TemplateButler work with SharePoint?

Accepted Answer

Yes. You can sync templates from a shared SharePoint document library so your entire team always uses the latest approved templates. Authentication works via Office SSO.

Question 9

Which industries use TemplateButler?

Accepted Answer

TemplateButler is used by legal firms, insurance companies, real estate agencies, accounting firms, consultancies, financial services, and notarial offices — any organisation that creates branded documents regularly.

Question 10

Who built TemplateButler?

Accepted Answer

TemplateButler is built by GrapefruIT B.V., a Dutch software company based in Den Bosch with over 25 years of experience building professional tools for Microsoft 365.

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